The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, May 4, 2009 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Ralph Ross, Commissioner Eddy Moore, Commissioner Perry Goodell, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
The minutes of April 20, 2009 regularly scheduled Commissioners meeting were reviewed. Commissioner Moore made a motion to accept the minutes as presented, seconded by Commissioner Goodell.
The vote was in favor 3-0-0.
Mr. Mark Secord, Treasurer for the Littleton Food Coop requested a waiver of the electrical and water connection security deposits. Mr. Secord stated that they did not want to tie $7,000 up when the money could be better utilized.
Superintendent Considine stated that LWL new account policy requires that the account holder provide a viable letter from another utility provider attesting to their past payment practices or a cash deposit to secure service. The deposit amount is based on two (2) months of historical use or a projected load estimate.
The BOC agreed that the Coop is a ďfor profitĒ business and should be treated as any other organization.
Mr. Secord asked if his bank could provide a guaranteed letter of credit naming LWL as the recipient if that would be acceptable. The BOC agreed as long as the bank guaranteed the $7,000.
FINANCIAL DIRECTORS REPORT:
1. Mrs. Wilkins reviewed the financial statements for the month ended March 2009 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.
2. Many outdated documents were recently destroyed (shredded) on-site in the Departmentís effort to limit the amount of paper generated and retained. According to the auditors only source type documents (i.e. payroll originals) must be kept for seven (7) years and recommended that LWL purge all documents that did not meet that criterion. Absolute Data Destruction of Goffstown shredded approximately 132 file size boxes of documents. The intent is to destroy all documents on a yearly basis that do not meeting the above criterion in order to maintain a manageable volume.
SUPERINTENDENT/ MANAGERS REPORT:
1. The BOC discussed the status of the electric rates at the close of the first quarter. With the exception of transmission rate, the distribution and wholesale rates are performing as designed and are on target. Due to the volatility of transmission regulations expenses are twenty-five (25) percent above budget. Overall the electric rates are generally flat through the first quarter.
Commissioner Ross stated that the rate adjustment that went into effect in October 2008 was designed to stabilize the tariff to be at breakeven through the first quarter was a bonus.
2. Tree, shrub and ground foliage clearing on the water transmission mainline easement is ongoing. Steady progress is being made and LWL personnel are satisfied with the quality and quantity of the contractors work performance.
3. LWL personnel replaced a six (6) inch water gate valve to the Opera House on Tuesday, April 28th. The service line reduced to four (4) inch about six (6) feet from the valve towards the building. Due to traffic congestion at the intersection of Cottage, Union and Main Streets maintenance activity commenced at midnight and the work area was restored to normal operations prior to 6 a.m.
4. LWL personnel are spending what appears to be an extraordinary amount of man-hours, equipment and materials in support the Main Street rehabilitation construction effort and the project recently began. Some of the contractorís construction decisions thus far have had adverse effects on LWLís infrastructure. We have tried to impress upon the contractor and NHDOT engineers that in accordance with the plans the contractor is required to conduct an exploratory excavation to locate existing utilities that is not happening.
Commissioner Moore discussed the Exit 43 area with the BOC. Additional development is being considered which is within the drainage area for Brickyard Well. The LWL should consider developing contract language that would guarantee that the Brickyard Well would be protected.
Superintendent Considine stated that he would contact the NHDES and discuss the situation with them as a water supply in the southern part of the state was impacted by per-chlorite (blasting residual) contamination.
Commissioner Goodell made a motion to adjourn the meeting, seconded by
The vote was in favor 3-0-0.
Meeting adjourned at 2:10 p.m.
The regularly scheduled Commissionerís meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Departmentís conference room.