The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, April 4, 2017 in the Littleton Water and Light (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell, Commissioner Ralph Ross, Financial Director Cheryl Wilkins and Superintendent Thomas Considine.
The minutes of the March 20, 2017 regularly scheduled Commissioners meeting were reviewed. Commissioner Goodell made a motion to accept the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0.
FINANCIAL DIRECTORS REPORT:
1. Mrs. Wilkins reviewed the financial statements for the month ended February 2017 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.
2. Mrs. Wilkins presented the BOC with a summary of accounts with regard to LWLís credit card activity since 2013. Mrs. Wilkins specifically highlighted the decline in the merchant processing fees paid by LWL since converting over to our current processor. In 2013 the average cost per transaction was $4.57 to date in 2017 the cost per transaction is $0.88. There are several contributing factors that account for this very significant drop in processing charges paid by LWL. Though all the processing fee charges have dropped the most economical for both the customer and LWL is the use of electronic checking or more commonly referred to as E-Checks. This is the payment method that the largest majority of LWL customers are currently opting for as their preferred payment method. This method also has the lowest processing fees associated with their transaction. Mrs. Wilkins stated that LWL is encouraging all customers that pay electronically using the E-Check method. (Note: LWL first offered the credit card payment option in 2006 to customers).
3. Auditors are still waiting for the NH Retirement System to release actuary data relative to the retirement system before submitting the draft report to LWL. They were advised that ISONE requires the end of year financials by the end of April to maintain good standing with their financial assurance policies in regard to market participants.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. The BOC reviewed a proposal submitted by Horizons Engineering with regard to replacing the water main in front of the TJ Max Plaza property. The BOC was in agreement that LWL should further research into how to accomplish this project and if this level of service proposed by Horizons is needed. No decision was made with regard to the Horizons submittal.
2. EJP Inc. is offering to instruct an OSHA Construction Safety Training (subpart 1026) session for LWL employees and others on April 17th and 18th in Littleton. Employees, generally the water department would receive the OSHA 10 hour Training Certification/ Card for successful completion of both days. NEPPA training is generally concentrated on the OSHA Electrical Safety Training or subpart 1910.
3. LWL was notified that raw water sampling must begin by October 2017 in accordance with the requirements under the Long Term 2 Enhanced Surface Water Treatment Rule (LT2ESWTR) for E.coli Monitoring. Under this rule LWL must collect two (2) raw water samples for twelve (12) consecutive months beginning no later than October 2017. Each sample will be evaluated for E.coli. Based on the sample results (number of E.coli colonies) further water treatment techniques may be mandated by the USEPA/NHDES. In response to the added testing requirements LWL made an upgrade to the SCADA unit at the intake to allow for continual data logging capability. Raw water sampling is tentatively scheduled to begin on June 14th pending NHDES approval.
4. The 2017 water quality (Consumer Confidence Report) was posted to the LWL website today in accordance with the Safe Drinking Water Act. The report is currently at the printer and is expected to be mailed to LWL customers over the next several months. The report annotates all contaminates found in the drinking water in 2016. NHDES did not site LWL with any drinking water violations in 2016.
5. The new bucket truck is out of the paint shop and is expected to be delivered soon. Once it arrives several days will be required to tear down the old truck and transfer equipment and radio over and have decals applied.
GENERAL/ OTHER BUSINESS:
1. The BOC discussed and agreed to maintain LWL current membership with Littleton Area Television - Channel 2 at the standard level for 2017 - 2018.
2. A credit/rebate of about $1.75 per 1,000 kWh of energy consumed will show up on the departmentís April 2017 invoice for all accounts that had energy usage in the prior month. The department received a check in the amount of $9,982 from the Regional Greenhouse Gas Initiative (RGGI) auction 35 through the NHPUC that is tasked with distributing the auction proceeds back to retail electric customers.
Commissioner Ross made a motion to adjourn the meeting, seconded by
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 2:00 p.m.
The regularly scheduled Commissionerís meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Departmentís conference room.