Serving the Community since 1903

Minutes of Littleton Water and Light Meetings

The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.

Minutes for 2017

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Regular Meeting Dec 18, 2017

The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, December 18, 2017 in the Littleton Water and Light (LWL) conference room. Present were Commissioner Perry Goodell, Commissioner Peter Cooper, Commissioner Ralph Ross, Financial Director Cheryl Wilkins and Superintendent Thomas Considine.

MINUTES REVIEW:

The minutes of the December 4, 2017 regularly scheduled Commissioners meeting were reviewed. Commissioner Cooper made a motion to accept the minutes as presented, seconded by Commissioner Ross.

The vote was in favor of the motion 3-0-0.


FINANCIAL DIRECTORS REPORT:

1. Mrs. Wilkins reviewed the highlights of the financial statements for the month ended October 2017 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.

2. Mr. Cory Philbrick an accountant from Vachon Clukay & Company, PC was introduced to the BOC. Mr. Philbrick was at LWL to verify the physical inventory count recently completed by LWL personnel to insure that the inventory values reflected on the financial statements were accurately represented. Mr. Philbrick spot checked several inventory items that were randomly selected from each of the three (3) inventory warehouses.

Mr. Philbrick explained GASB – 45 (Other Post Employment Benefits) standards to the BOC and the rationale behind this particular liability report and its intended purpose for disclosing the information.

Following some general discussion Mr. Philbrick excused himself from the meeting.


GENERAL MANAGERS REPORT:

1. The BOC discussed the Gale River South Branch Dam and the Special Permit that was granted the LWL in 1956 to construct the dam and bring overhead power to both the North and South Branch dams.

It was agreed that Mr. Bill Thomas of the NHDES Bureau of Dams and River Restorations be advised that the US Forest Service is the property owner and that the project proceed with this current information.

2. Two (2) difficult and costly water leaks were addressed by LWL personnel over the past couple of weeks: a) Several of the bolts on a dresser inline coupling failed on the fire service entrance to the Ammonussic Health Care facility on Mt. Eustis. Compounding the repair was that isolating the problem area took longer than expected due to the lack of accurate as-built drawing detail. The valve locations along Cottage and Mt. Eustis as to how the Mt. Eustis tank/pump station was tied into the gravity system are not accurately reflected causing a costly delay. b) A leak was reported on Bishop Street at the junction with Easy Street. When LWL personnel responded water was found leaking from an area adjacent to the entrance behind the Lakeway Elementary School potables that turned out to be coming from the abandoned 6” clay sanitary line. Following several additional exploratory excavations and sending a camera up the abandoned sanitary line the leak was found at the junction of the Bishop and Easy Street where it was initially reported. Once the leak was found repairs were quickly made and service restored.

3. Commissioner Goodell asked about the status of running water program and how many customers remained on the program.

Superintendent Considine stated that only one (1) customer remained on the program and then proceeded to present the BOC with a brief overview of the program and the accomplishments made to date to reduce the number of customers on the program.


GENERAL/ OTHER BUSINESS:

1. Superintendent Considine asked the BOC to review a list of changes to the miscellaneous fees and charges schedule that are being proposed for 2018. Generally all the fees/charges are being reduced with the exception of the backflow device testing fee that will increase. The adjustments are being proposed to align charges and the actual labor/ time spent on the specific task by LWL employees.

Following some additional discussion Commissioner Cooper made a motion to approve the proposed changes to the miscellaneous fees and charges schedule as presented, seconded by Commissioner Ross.

The vote was in favor of the motion 3-0-0.

2. The BOC reviewed and discussed the completed 2017 and the proposed 2018 Capital Equipment and system Betterment project list.

Mr. Considine reviewed and discussed each of the proposed items presented. Several additional RFPs have been solicited that have not been received to date. The final documents (O & M budgets and capital proposals) will be presented to the BOC at their January 2, 2018 meeting for approval.


ADJOURNMENT:

Commissioner Ross made a motion to adjourn the meeting, seconded by
Commissioner Copper.

The vote was in favor of the motion 3-0-0.

Meeting adjourned at 3:10 p.m.


The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.


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