Serving the Community since 1903

Minutes of Littleton Water and Light Meetings

The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.

Minutes for 2016

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Regular Meeting Nov 21, 2016

The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, November 21, 2016 in the Littleton Water and Light (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell, Commissioner Ralph Ross, Financial Director Cheryl Wilkins and Superintendent Thomas Considine.


MINUTES REVIEW:

The minutes of the November 7, 2016 regularly scheduled Commissioners meeting were reviewed. Commissioner Goodell made a motion to accept the minutes as presented, seconded by Commissioner Ross.

The vote was in favor of the motion 3-0-0.


FINANCIAL DIRECTORS REPORT:

Mrs. Wilkins reviewed the financial statements for the month ended September 2016 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.


SUPERINTENDENT/GENERAL MANAGERS REPORT:

1.Proponents of the proposed bicycle pump track met with LWL at Oak Hill to discuss a proposed motor vehicle parking area for track participants. Parking was initially proposed to be located with the track near the site of LWL’s old impoundment water reservoir on Oak Hill. As the proposed parking area would be out of public view and in close proximity to the new Oak Hill water tank LWL did not approve the parking plan as proposed. The area is remote and prone to vandalism which has taken place several times in the past. Limiting motor vehicle access to the area is an LWL requirement. The track committee members reviewed a location suggested by LWL that is below the gate and adjacent to Pine Hill Road which appears suitable for their anticipated parking needs of (six (6) to eight (8) vehicles). Work could possibly begin in the spring of 2017.

2. LWL has completed work associated with the Town of Littleton Hill Street drainage and sanitary replacement project. LWL final expenses are being tabulated and will be capitalized as LWL spent a considerable amount of labor, overtime and materials in support of this project.

3. Superintendent Considine reviewed the hydrant maintenance repairs completed by LWL (about $23,000) to date with the BOC. This amount is in excess of the projected annual revenue collected (about $19,800) in 2016 and is not covering LWL operating expenses. Based on recommendations by the American Water Works Association with regard to rates (M – 1) fire
suppression expenses should include both annual operating expenses plus depreciation of capital cost made to support needed capacity. According to AWWA LWL should be charging $165.44 annually per hydrant at a minimum, for 2016 hydrant charges were set at $75.00 or 45% of the suggested annual revenue required to provide and sustain adequate fire suppression.

4. Accountants from Vachon Clukay & Company, PC (Auditors) plan to observe LWL physical inventory count during December 2016. This is part of the auditor’s annual verification process in preparation for the 2016 Independent Auditors Report.

5. LWL personnel have been installing Christmas lighting and other décor throughout the town in support of seasonal activities.

6. The BOC approved the annual LWL Christmas luncheon and secret Santa. A luncheon date has not been determined.


GENERAL/OTHER BUSINESS:

1. Superintendent Considine requested that the BOC suspend the business portion of the meeting and that the meeting move to Nonpublic Session to discuss a matter relative to the discovery of an unauthorized water service connection.

Commissioner Moore made a motion to enter into Nonpublic Session in accordance with RSA 91-A: 3, Para. II (c) to discuss matters related to the discovery of an unauthorized water service connection, seconded by Commissioner Goodell.

Commissioner Moore called for a roll call vote to enter in Nonpublic Session. Commissioner Goodell - Yes, Commissioner Ross – Yes, Commissioner Moore - Yes.

The vote was in favor of the motion 3-0-0.

Entered nonpublic session at 1:40 p.m.

Public session reconvened at 2:00 p.m.


2. Following some general discussion, Commissioner Moore asked if there were any other matters to come before the BOC.

ADJOURNMENT:

Commissioner Goodell made a motion to adjourn the meeting, seconded by
Commissioner Ross.

The vote was in favor of the motion 3-0-0.

Meeting adjourned at 2:10 p.m.

The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.


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