The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, July 21, 2014in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Perry Goodell, Commissioner Eddy Moore, Commissioner Ralph Ross, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
The minutes of the regularly scheduled Commissioners meeting of July 7, 2014 and the special Commissioners meeting convened on July 10, 2014 were reviewed. Commissioner Moore made a motion to accept both the minutes as presented, seconded by Commissioner Ross.
The vote was in favor of the motion 3-0-0.
SUPERINTENDENT/ GENERAL MANAGERS REPORT:
1. The July 16th power supply procurement was discussed with the BOC. About 1,000 units were purchased in the peak and base load hours. These purchases will hedge the August estimated load resources to about 96%. The purchase prices accepted is about $ 2.00/ Mw (on average) less than what the department currently has under contract. Pending procurements are planned for later this summer to solicit the remaining resources for 2014, and outlining years.
2. The department is planning to relocate about 240 feet of eight (8) inch water main at the intersection of Highland Avenue and Brook Road the week of August 4th. The existing building at the road junction was allowed to be built directly over the water main. This presents a dilemma as to potential liability concerns in the event of an incident under the building. The work is in concert with the towns plan to reclaim Brook Road from the Redington Street bridge to the town line.
3. The plans to relocate the sewer and water main on High Street were presented to the department for review. The department is replacing the existing four (4) inch water main to allow easier replacement of the sewer main. The department will provide materials for this project that is being planned for the fall of 2014.
4. The BOC discussed the department sales figures through June 2014 which are basically flat. Water sales are down about one (1) percent whereas electricity sale are slightly up (1/2 %). The departmentís utility expenses for both water and electric are above budget. This is mostly associated with the expense associated with the use of propane (LP) gas, especially at the water treatment sites. Water department personnel are reviewing whether using propane is the most cost effective means for heating the treatment sites.
As a result of improvements made to the water system transmission system more than 29 million gallons of water have not been processed as compared to the same period in 2013. This has result in a substantial saving in the amount of chemicals been used.
5. As a direct result of high rains this season the impoundment area behind the dam at Gale River was recently dredged by the department. The dam is utilized as an emergency backup intake (headwaters) in the event that the infiltration screens become inoperable. More than 200 yards of river gravel and cobbles were removed and stockpiles on site that had been deposited behind the spillway as a result of the heavy rains. The previous time that dredge was completed was five years ago.
6. Commissioner Ross asked how the new utility software was operating.
Mrs. Wilkins presented the BOC with a system update as to some of the major components of the new system. Billing has been the focus of the office staff. To date department office staff has worked through three (3) successful billing cycles. Though certain statements had to be reworked by hand the majority of the statements appear correct. Minor changes are being addressed by office personnel as they are identified.
The Commissioners discussed whether the department should be involved in electric car changing stations. There was some general discussion how the BOC believes that the stations should be operated. No decision was made by the BOC in regard to this matter.
Commissioner Ross made a motion to adjourn the meeting, seconded by
The vote was in favor of the motion 3-0-0.
Meeting adjourned at 1:48 p.m.
The regularly scheduled Commissionerís meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Departmentís conference room.