The Board meets on the first and third Monday of each month. Meetings begin at 1:00 p.m. and are held in the department conference room at 65 Lafayette Ave, Littleton. Board meetings are open to the public and time is allotted for public comments at each meeting.
The regularly scheduled Board of Commissioners (BOC) meeting began at 1:00 p.m. on Monday, March 04, 2013 in the Littleton Water and Light Department (LWL) conference room. Present were Commissioner Eddy Moore, Commissioner Perry Goodell, Financial Services Director Cheryl Wilkins and Superintendent Thomas Considine.
The minutes of February 19, 2013 regularly scheduled Commissioners meeting were reviewed. Commissioner Goodell made a motion to accept the minutes as presented, seconded by Commissioner Moore.
The vote was in favor of the motion 2-0-0.
FINANCIAL DIRECTORS REPORT:
1. Mrs. Wilkins reviewed the financial statements for the month ended November 2012 and December 2012 with the Commissioners. Several discrepancies as compared to budget were discussed and explained by Mrs. Wilkins.
The BOC discussed the maintenance and distribution repair costs in November and December 2012 for the water division. Repair costs for these months exceeded $27,500 and were mostly attributed to several major leaks most notably being at the intersection of Route 302 and Cottage Street and another on West Elm Street.
2. Mrs. Wilkins stated that though the water division had a rough couple of months ending 2012 overall the division finished up exceeding the budget revenue projections for the year. Going forward it appears that both the water and electric divisions will close out the month of January 2013 below budget. This is a direct result of several balloon payments being made that are in regard to insurances, software maintenance and professional organization dues (NEPPA, APPA, AWWA, etc..) that are typically made this time of year.
3. Commissioner Moore asked who the property taxes in the amount of $6,500 in the water division were paid to and for what property.
Superintendent Considine stated that the department has historically paid property taxes to the Town of Bethlehem on the following properties and any structures on that property: 1) the slow sand filter, and out building at the intake, 2) Apthorpe water storage Tank and 3) the new chlorinator building across from the ranger station on Trudeau Road.
SUPERINTENDENT/ MANAGERS REPORT:
1. The department recently received a draft proposal from National Information Solutions Cooperative (prospective utility billing and general ledger software developer) with regard to replacing the department current software. An executive summary will be prepared and distributed to the Commissioners in time for the March 18th regular Commissioners meeting.
2. Department personnel are working on the utility pole line adjacent to NH Route 18 (Monroe Road). Several poles were condemned throughout the department’s overhead system during a 2012 wood pole inspection solicited by Fairpoint Communications. The inspections identified sever deterioration to the poles in this section of line which rendered the poles structurally deficient.
3. Due to an electrical event that occurred late last year near Shaw’s on Meadow Street the circuit breaker at Burndy substation did not detect a phase loss condition, resulting in false voltage being induced into the line. After reviewing the fault condition data the department recently completed program modifications to several circuit breakers that will shed all load when certain fault conditions are present. This should optimize circuit protection though all customers will be affected when the power is shed to the entire circuit.
4. The tank level and other critical alarm points at the new water storage tank at Oak Hill and the Hospital pump house were connected to the departments Supervisory Control and Data Acquisition (SCADA) system. The SCADA system provides 24/7 system monitoring, data collection and provides the department advance warning when operating conditions are out of their pre-established range.
5. Superintendent Considine stated that he was asked to attend the February 25, 2012 Littleton Board of Selectmen’s meeting where an easement request by PSNH was addressed. PSNH contends that they needs to relocate a section of their 115 kV overhead power line that abuts the river in the Littleton Industrial Park and their proposed plan has caused a lot of anxiety for many Littleton residents. The meeting was attended by many concerned Littleton residents, property abutters and business owners in the Industrial Park that are in strong opposition to the PSNH request. The residents strongly suggested that the selectmen deny PSNH easement request and to tell them to restore/make the needed repairs to their pole line in its current position adjacent to the river. The residents were adamant and alleged that PSNH has ulterior motives surrounding the controversial Northern Pass Projects proposed alternative route that passes through Littleton.
Commissioner Goodell made a motion to adjourn the meeting, seconded by
The vote was in favor of the motion 2-0-0.
Meeting adjourned at 2:00 p.m.
The regularly scheduled Commissioner’s meeting is held twice monthly on the first and third Monday, at 1:00 p.m., in the Department’s conference room.